Microsoft Word Keyboard Shortcuts
Complete keyboard shortcut reference for Microsoft Word on MacWindowsLinux.
General
| Action | Shortcut |
|---|---|
| Create new document | CmdNCtrlNCtrlN |
| Open document | CmdOCtrlOCtrlO |
| Save document | CmdSCtrlSCtrlS |
| Save As | CmdShiftSF12F12 |
| Print document | CmdPCtrlPCtrlP |
| Close document | CmdWCtrlWCtrlW |
| Undo | CmdZCtrlZCtrlZ |
| Redo | CmdYCtrlYCtrlY |
| Open recent documents | CmdShiftOCtrlShiftOCtrlShiftO |
| Close application | CmdQAltF4AltF4 |
Text Formatting
| Action | Shortcut |
|---|---|
| Bold | CmdBCtrlBCtrlB |
| Italic | CmdICtrlICtrlI |
| Underline | CmdUCtrlUCtrlU |
| Strikethrough | CmdShiftXAltH4AltH4 |
| Superscript | CmdShift+CtrlShift+CtrlShift+ |
| Subscript | Cmd+Ctrl=Ctrl= |
| Increase font size | CmdShift>CtrlShift>CtrlShift> |
| Decrease font size | CmdShift<CtrlShift<CtrlShift< |
| Change case | ShiftF3ShiftF3ShiftF3 |
| Clear formatting | CmdSpaceCtrlSpaceCtrlSpace |
| Open Font dialog | CmdDCtrlDCtrlD |
| Word underline | CmdShiftWCtrlShiftWCtrlShiftW |
Paragraph Formatting
| Action | Shortcut |
|---|---|
| Align left | CmdLCtrlLCtrlL |
| Align center | CmdECtrlECtrlE |
| Align right | CmdRCtrlRCtrlR |
| Justify | CmdJCtrlJCtrlJ |
| Single line spacing | Cmd1Ctrl1Ctrl1 |
| Double line spacing | Cmd2Ctrl2Ctrl2 |
| 1.5 line spacing | Cmd5Ctrl5Ctrl5 |
| Increase indent | CmdShiftMCtrlMCtrlM |
| Decrease indent | CmdShiftMCtrlShiftMCtrlShiftM |
| Apply bulleted list | CmdShiftLCtrlShiftLCtrlShiftL |
| Apply Heading 1 style | CmdAlt1CtrlAlt1CtrlAlt1 |
| Apply Heading 2 style | CmdAlt2CtrlAlt2CtrlAlt2 |
Editing
| Action | Shortcut |
|---|---|
| Select all | CmdACtrlACtrlA |
| Copy | CmdCCtrlCCtrlC |
| Cut | CmdXCtrlXCtrlX |
| Paste | CmdVCtrlVCtrlV |
| Paste Special | CmdCtrlVCtrlAltVCtrlAltV |
| Paste as plain text | CmdShiftVCtrlShiftVCtrlShiftV |
| Delete word to the left | AltDeleteCtrlBackspaceCtrlBackspace |
| Delete word to the right | FnAltDeleteCtrlDeleteCtrlDelete |
| Insert page break | CmdReturnCtrlEnterCtrlEnter |
| Insert line break | ShiftReturnShiftEnterShiftEnter |
| Insert non-breaking space | AltSpaceCtrlShiftSpaceCtrlShiftSpace |
| Insert hyperlink | CmdKCtrlKCtrlK |
Tables
| Action | Shortcut |
|---|---|
| Move to next cell | TabTabTab |
| Move to previous cell | ShiftTabShiftTabShiftTab |
| Add new row at bottom | TabTabTab |
| Select table column | AltClickAltClickAltClick |
| Move to first cell in row | FnLeftAltHomeAltHome |
| Move to last cell in row | FnRightAltEndAltEnd |
| Move to first cell in column | AltFnUpAltPage UpAltPage Up |
| Move to last cell in column | AltFnDownAltPage DownAltPage Down |
| Insert tab character in cell | CtrlAltTabCtrlAltTabCtrlAltTab |
| Add new paragraph in cell | ReturnEnterEnter |
Review
| Action | Shortcut |
|---|---|
| Spell and grammar check | CmdShift:F7F7 |
| Open Thesaurus | CmdAltRShiftF7ShiftF7 |
| Toggle Track Changes | CmdShiftECtrlShiftECtrlShiftE |
| Insert comment | CmdAltACtrlAltACtrlAltA |
| Go to next comment | CtrlCmdGAltRNAltRN |
| Accept change | AltRAAAltRAAAltRAA |
| Reject change | AltRJAltRJAltRJ |
| Show markup | AltRTDAltRTDAltRTD |
| Word count | CmdShiftGCtrlShiftGCtrlShiftG |
| Look up in dictionary | CtrlCmdDAltRSAltRS |
Ribbon & Views
| Action | Shortcut |
|---|---|
| Toggle ribbon | CmdAltRCtrlF1CtrlF1 |
| Zoom in | Cmd+Ctrl+Ctrl+ |
| Zoom out | Cmd-Ctrl-Ctrl- |
| Print Layout view | CmdAltPAltWPAltWP |
| Read Mode view | CmdAltOAltWFAltWF |
| Outline view | CmdAltOAltWUAltWU |
| Draft view | CmdAltNAltWEAltWE |
| Full screen mode | CmdCtrlFAltVUAltVU |
| Show/hide paragraph marks | Cmd8CtrlShift8CtrlShift8 |
| Split window | CmdAltSAltWSAltWS |
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Frequently Asked Questions
How do I quickly change text to bold, italic, or underline in Word?
Use Cmd+B (Mac) or Ctrl+B (Windows/Linux) for bold, Cmd+I or Ctrl+I for italic, and Cmd+U or Ctrl+U for underline. These toggles work on selected text or apply to new text you type at the cursor position.
What is the shortcut to insert a page break in Word?
Press Cmd+Return on Mac or Ctrl+Enter on Windows/Linux to insert a page break at the cursor position. This is much faster than using the Insert menu.
How do I track changes and add comments in Word using keyboard shortcuts?
Toggle Track Changes with Cmd+Shift+E (Mac) or Ctrl+Shift+E (Windows/Linux). Insert a comment with Cmd+Alt+A (Mac) or Ctrl+Alt+A (Windows/Linux). Use the Review tab shortcuts to accept or reject individual changes.
How do I apply heading styles quickly in Word?
Use Cmd+Alt+1 (Mac) or Ctrl+Alt+1 (Windows/Linux) to apply Heading 1, Cmd+Alt+2 or Ctrl+Alt+2 for Heading 2, and Cmd+Alt+3 or Ctrl+Alt+3 for Heading 3. These styles are essential for document structure and generating a table of contents.
What is the fastest way to navigate a long Word document?
Press Cmd+Fn+Left (Mac) or Ctrl+Home (Windows/Linux) to jump to the beginning, and Cmd+Fn+Right or Ctrl+End to jump to the end. Use Cmd+G (Mac) or Ctrl+G (Windows/Linux) to go to a specific page, section, or bookmark. The Navigation pane (Ctrl+F) also lets you browse by headings.